Khazanah: Jurnal Pengembangan Kearsipan
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Kurasi Digital dalam Pengelolaan Arsip Elektronik: Tantangan dan Solusi untuk Meningkatkan Efektivitas SIKN dan JIKN di Indonesia
No full textThis study examines the role of digital curation in electronic archive management, particularly in the context of the implementation of the National Archives Information System (SIKN) and the National Archives Information Network (JIKN) in Indonesia. Using a qualitative approach based on case studies in three regions (West Nusa Tenggara, West Sumatra, and the Special Region of Yogyakarta), this study adopts the Digital Curation Center (DCC) Lifecycle Model as an analytical framework. The results show that digital curation supports the preservation, accessibility, and efficiency of electronic archive management. However, there are disparities in infrastructure readiness and human resource competency among the study areas, with DIY showing the highest readiness. The main challenges include technological limitations, lack of archivist training, and the need for consistent metadata standards. Research recommendations include improving human resource training, strengthening technological infrastructure, and policies that support the sustainability and security of digital archives. This study emphasizes the importance of collaboration between archival institutions to create an inclusive, secure, and sustainable archival system in supporting transparent and accountable governance.
Analisis Kesiapan Mahasiswa Kearsipan dalam Memasuki Dunia Kerja: Pengaruh Pendidikan, Pengalaman Praktikum, dan Motivasi
Get PDFThe work readiness of graduates of the archival study program is an important concern in responding to the challenges of an increasingly competitive world of work. Students' readiness to enter the workforce must be prepared from the educational stage. This study aims to analyze the factors influencing archival students' readiness for the professional world. This study uses an associative quantitative research design, and applies a survey method with a Likert scale questionnaire in data collection. The sample was determined using a simple random sampling technique. Data were analyzed using Structural Equation Modeling (SEM). The results indicate that archival education, internship experience, and work motivation play a role in students' readiness to work in the archival field. Work motivation has a significant impact on job readiness, while archival education not only significantly affects job readiness but also influences work motivation. In contrast, internship experience does not have a direct significant effect on job readiness but significantly contributes to increasing work motivation in the archival field
Evaluasi Model Kearsipan dalam Upaya Pengelolaan Arsip di Universitas Islam Negeri Maulana Malik Ibrahim Malang
Get PDFEvaluation of the university archiving model is important, relevant and needs to be studied to increase the effectiveness and efficiency of document and record management in an organization, including universities. The paper presents an evaluation of the archival model in terms of implementation, impacts, and provides recommendations for the development of a better archival model evaluation. This research uses a qualitative method by placing the State Islamic University (UIN) Maulana Malik Ibrahim Malang as the center of study. Data were collected by observation, interview, and documentation. The results showed that the evaluation of the archive management model of UIN Maulana Malik Ibrahim Malang was not fully in accordance with Law number 43 of 2009 in the aspects of archive creation, storage, and destruction. The discrepancy is due to the absence of an archival model evaluation framework that accommodates archive retention schedules (JRA) and classification systems and dynamic archive access security (SKKAAD) as an integrated part of its archive management instruments. This study is the first of its kind to evaluate an internal archival model within a State Islamic Universities in Indonesia. As an integral part, the archival model evaluation framework is designed to implement adequate archival management in religious universities in Indonesia. This research serves as an initial study, indicating the need for more comprehensive empirical studies based on these findings to be developed progressively in the future
Strategi Kreatif Dinas Perpustakaan dan Kearsipan di Daerah Istimewa Yogyakarta Dalam Membangun Budaya Sadar Tertib Arsip
Get PDFThis study evaluates the implementation of the archive awareness campaign in the Special Region of Yogyakarta (DIY) using a qualitative approach with a descriptive design. Data were collected through in-depth interviews, and document studies, then analyzed interactively. The results indicate that the campaign successfully raised public awareness about the importance of orderly archive management, with high participation rates across various regions. However, several challenges, such as budget constraints, inadequate infrastructure, and a lack of skilled human resources, particularly in digital archive management, still hinder the program's effectiveness and sustainability. To enhance the campaign's success, this study recommends increasing budget allocation, providing human resource training, utilizing information technology, and implementing more systematic monitoring and evaluation. Collaboration among local governments, communities, and related institutions is also deemed crucial to achieving shared goals. The success of this campaign is expected to serve as a model for other regions in raising awareness and improving the quality of archive management, as well as delivering sustainable positive impacts
Implementasi Electronic Record Information System for Education (ERISE) untuk Mengelola Arsip di PT Naturindo Surya Niaga
Get PDFThis study aims to: 1) identify the implementation of the Electronic Record Information System for Education (ERISE) at PT Naturindo Surya Niaga, and 2) identify the challenges faced in the implementation of ERISE at PT Naturindo Surya Niaga. The research uses a descriptive qualitative approach. The subjects in this study are company leaders, archive officers, and company employees. Data collection methods include observation, interviews, and documentation. Data analysis techniques involve data reduction, data presentation, and conclusion drawing. The results indicate that the implementation of ERISE for archive management at PT Naturindo Surya Niaga includes the following activities: 1) creation and storage, which involves media conversion using a scanning machine, inputting incoming and outgoing letters, and storing these letters in the database; 2) distribution and use, which includes the distribution process using the letter disposition feature, locating archives in the database, and downloading incoming and outgoing letters; 3) maintenance, which involves backup activities, archive security, and scheduling electronic archive maintenance; and 4) disposition, which includes scheduling archive retention and determining final actions for archives. The challenges faced during the ERISE implementation process at PT Naturindo Surya Niaga are grouped into three categories: 1) technical challenges related to the ERISE application, 2) human resource (HR) challenges, and 3) challenges related to security and accessibility
Analisis Kebutuhan Pelatihan Arsiparis Berbasis Competency-Based Training (CBT) di Universitas Negeri Yogyakarta
Get PDFThis study aims to analyze the training needs to support the skills and knowledge of archivists in managing records and archives at Universitas Negeri Yogyakarta (UNY). The research method used is a qualitative approach with interview techniques with five archivists. The results of the study indicate that limited skills in digitalization and management of electronic records and archives, lack of human resources, and minimal digital infrastructure are the main obstacles in the recordkeeping and archiving system. In addition, there is still a gap between the skills possessed by archivists and the demands of technological developments and archival policies. This study recommends improving the competence of archivists through ongoing training that includes digital skills, electronic records and archives management, archives conservation, and understanding of archival regulations. In addition, investment in technological infrastructure and institutional policy support are needed to improve the effectiveness of the archival system at UNY. The implications of this study highlight the importance of technology integration in the management of academic archives and the strategic role of archivists in maintaining the sustainability of institutional information. The results of the study can be the basis for the development of training programs and policies that are more adaptive to the challenges of the digital era.
Prinsip Retensi Arsip Elektronik di Badan Penyelenggaraan Jaminan Sosial (BPJS) Ketenagakerjaan
Get PDFThis study aims to identify the application of the principle of the electronic records retention schedule to the BPJS Ketenagakerjaan records management system. This Research describes the identification of the suitability of the application of the principle of the electronic records retention schedule at BPJS Ketenagakerjaan with the fifteen principles of implementing the electronic records retention schedule by Smallwood. This research aims to identify the application of the electronic records retention schedule principle to the BPJS Ketenagakerjaan records management system. This study describes the identification schedule at BPJS Ketenagakerjaan with the 15 principles of implementing the electronic records retention schedule by Smallwood. This research uses qualitative research with a case study approach. The method of data collection is done using interview techniques. The results of research on electronic records retention at BPJS Ketenagakerjaan based on 15 principles of Smallwood's electronic records retention schedule show that 13 principles are understood, known, and applied by the records manager, while the record manager at BPJS Ketenagakerjaan does not know the other two principles. However, this study's findings indicate differences from conditions in Indonesia, where Principle 13 becomes Principle 14 and vice versa. In Indonesia, principle 14 must first be carried out to determine internal authority starting from the top unit to the bottom unit. Furthermore, principle 13 can be carried out to determine the functionality of the tasks and responsibilities in each unit
Memaksimalkan Pengembangan UMKM Melalui Pengelolaan Arsip yang Baik
Get PDFUMKM mempunyai kewajiban dalam menata arsip sesuai amanat undang-undang. Pengelolaan arsip memiliki peranan penting untuk mendukung berbagai aktivitas dalam UMKM. Pengelolaan arsip yang tidak baik akan menimbulkan berbagai masalah. Masalah yang timbul akibat pengelolaan arsip yang kurang baik misalnya, kesulitan menemukan arsip ataupun kehilangan arsip yang dapat berakibat mengancam legilitas usaha. Penulisan artikel ini bertujuan mendeskripsikan pengelolaan arsip yang baik khususnya arsip dinamis dapat membantu memaksimalkan pengembangan UMKM. Artikel ini akan akan mengkaji lebih dalam tentang bagaimana pengembangan UMKM membutuhkan arsip sebagai salah satu syarat mutlak yang harus dimiliki. Hasil penelitian mengungkapkan bahwa dengan penerapan prinsip-prinsip pengelolaan arsip yang sistematis, seperti pengklasifikasian, penataan, dan pemeliharaan yang efektif, didukung dengan peralatan yang memadai dapat mencapai efisiensi operasional yang lebih tinggi pada UMKM, menjaga keamanan data, dan memastikan kepatuhan terhadap regulasi hukum. Penggunaan teknologi modern, seperti sistem manajemen arsip digital turut berkontribusi dalam meningkatkan aksesibilitas dan keamanan arsip. Selain itu, pelatihan karyawan dan pengawasan rutin adalah langkah penting untuk memastikan bahwa sistem pengelolaan arsip berfungsi secara optimal. Kata Kunci: Arsip, UMK
Publikasi Ilmiah sebagai Arsip Institusional: Kajian Nilai Guna dalam Mendukung Keberlanjutan Pengetahuan
Get PDFArsip publikasi ilmiah bukan sekadar kumpulan dokumen, tetapi merupakan sumber daya penting bagi peneliti dalam mengembangkan ilmu pengetahuan. Studi ini bertujuan untuk mengeksplorasi nilai guna arsip publikasi ilmiah serta memahami perannya dalam ekosistem pengetahuan. Dengan metode analisis konten dan deskriptif kualitatif, studi ini menggambarkan kondisi arsip publikasi ilmiah tanpa mengubah data yang ada. Data dari SciVal menunjukkan dominasi artikel ilmiah (82,7%) serta komitmen institusi dalam penyebaran penelitian. Sebanyak 46,6% publikasi terindeks di jurnal Q1, dengan 30,7% melibatkan kolaborasi internasional dan 34,7% kolaborasi domestik, mendukung perspektif multidisipliner. Bidang dominan meliputi psikologi dan ilmu sosial (38,6%), kedokteran (26,4%), serta humaniora (13,4%). Arsip publikasi ilmiah menjadi fondasi strategis dalam ekosistem pengetahuan, menghubungkan masa lalu dan masa depan. Penguatan infrastruktur digital, kolaborasi global, dan integrasi kebijakan diperlukan untuk memaksimalkan nilai guna arsip
ARSIP PERGURUAN TINGGI SEBAGAI SUMBER KECERDASAN SOSIAL AKADEMIK: INOVASI PENGELOLAAN DI ERA DIGITAL HUMAN-CENTERED
Get PDFThis article aims to formulate a human-centered policy direction for university archival management in response to the challenges and opportunities of digital transformation. Adopting a qualitative-descriptive approach and a review of 38 national and international scholarly articles, this study explores the structural, technological, and philosophical dimensions influencing academic archival governance. The findings reveal that university archives play a strategic role not only as administrative instruments but also as spaces for institutional reflection, social dialogue, and the cultivation of collective intelligence within academic communities. Concepts such as collective intelligence, semantic systems, and participatory curation provide the foundation for inclusive and sustainable policy alternatives. This paper proposes five strategic directions: digital curation training, implementation of AI-based metadata systems, adoption of open interoperability models, institutionalization of campus-based digital curation units, and development of ethical guidelines grounded in inclusion and the right to memory. Through this approach, university digital archives can evolve into adaptive, reflective, and humanistic epistemic infrastructures that strengthen institutional memory resilience in the Society 5.0 era