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VPRS 14738 Mayoral Correspondence and Briefs
No full textThis series consists of mayoral correspondence from the Shire of Diamond Valley (VA 717).<br/><br/>The correspondence in these outward letter books relates to the acceptance and refusal of official invitations; responses to correspondence from organizations and individuals who have asked the Lord Mayor to represent them in a particular cause; responses to requests for financial grants for charitable causes; copies of letters of thanks to people and organizations for honouring the Lord Mayor, for example by electing him as their patron; and copies of letters from the Lord Mayor acting as an advocate on behalf of the Council
VPRS 14647 Letter Register
No full textThe function of the letter register is to register items of corresondence received by Council
VPRS 13244 Register of Lessees, Belfast, Section 33 Land Act 1869
No full textSection 33 of the Land Act 1869 made provision for those who had been lessees under the first subdivision of the Second Part of the Amending Land Act of 1865. This subdivision of the 1865 Act repealed Sections 12 to 37 of the Land Act 1862 under which selectors could directly purchase half of an allotment and lease the other half making deferred payments of two shillings and sixpence per acre per annum for eight years. The selector had, within twelve months of the date of selection, to have fenced the selection, erected a dwelling upon it and cultivated one-tenth of the area. It had been found, within a few months, that little legitimate settlement followed.<br/><br/>The Amending Land Act 1865, under Section 7, extended the time for purchase for those who had entitlements under the Land Act 1862. Section 12 set the principle that agricultural land was to be first acquired under lease with conditions that a payment of two shillings per acre was to be made for three years, that improvements to the value of twenty shillings per acre were to be made within two years of the commencement of the lease and that if, these conditions had been met, the lessee could purchase the land for one pound per acre at the expiry of three years.<br/><br/>Under Section 33 of the Land Act 1869, these leaseholders were given a choice, after they had obtained a certificate from the Board of Land and Works (VA 744) stating that the leaseholder had complied with the conditions with respect to improvements. The Board was prepared to issue certificates for all those who had substantially complied with the requirements. The leaseholder, three years after the commencement of the lease, could then immediately obtain a Crown grant on the payment of one pound per acre. The other option for the leaseholder was to surrender the existing lease for a new seven year lease for a payment of two shillings per acre per annum for seven years. At any time or at the completion of the seven years, a Crown grant could be obtained by paying the difference between the rent already paid and the sum of one pound per acre.<br/><br/>Leaseholders forwarded an application to the Board stating whether they chose an immediate Crown grant or a new lease. This application also showed the amounts of rent already paid by the lessee under the Amending Land Act 1865. These applications were registered in roughly chronological order and given a sequential number which became the file number. This register was then indexed by name and allocated number. At the same time, the original lease was surrendered and filed with the application and the Board of Land and Works certification regarding improvements. For those who had chosen an immediate Crown grant arrangements were then made for the issue of the grant (see VPRS 11864 Register of Crown Grants).<br/><br/>A separate Register was then created for those who had chosen to bring their leases under the provisions of Section 33 Land Act 1869 with details of the original selection of the land and the finalisation of the Crown grant. These details may be seen in VPRS 13117 Register of Leases Brought Under the Provisions of Section 31 and Section 33, Land Act 1869. Leases also had to be approved by the Governor-in-Council. Once this approval had been obtained, the lease was registered in VPRS 11871 Register of Leases granted Under Land Acts 1869, 1878, 1880.<br/><br/>For the recording of the progressive payment of rents, Registers of Lessees were created. Initially, these were based on the location of the offices of the Receivers of Revenue (a departmental officer or another designated Crown officer such as a Clerk of Courts). Lessees would pay rent to the local Receiver of Revenue convenient to their location, returns of payments would be forwarded to the office of the Department of Crown Lands and Survey in Melbourne where they would be recorded in the appropriate register. With the formation of the Occupation Branch and the conduct of business according to the District Survey Offices established, these registers were then allocated to a specific District Survey Office within the Occupation Branch. Records within these registers may be for properties which, after 1874, were located in parishes which had been allocated to different District Survey Offices.<br/><br/>Details provided in these Registers of Lessees include those of leases commencing prior to the Land Act 1869. The date of the lease is given as are the name of the lessee, the parish in which the land was located and the location by allotment of the land and its extent as well as the amount of rental already paid. Progressively entered were the details of rent paid in the years subsequent to the issue of the lease and summary details of any arrears of rent, transfers of the lease and the eventual purchase of the land during the course of the lease or at its expiration.<br/><br/>This series records the payments made to the Receiver of Revenue at Belfast (Port Fairy) later administered by the Hamilton District Survey Office.<br/><br/>VPRS 13244/P1 was previously registered as Unit 10 of VPRS 1312/P Registers of Lessees, Land Act 1869 Section 33
VPRS 9844 School Records
No full textThis series has been created to contain a variety of records identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.<br/><br/>For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the closure of VA 3916 Victorian Schools Nursery (School No.4214; previously known as State Schools Nursery) and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).<br/><br/>This series contains a results register for horticulture students between 1916-1972. Entriesin this register made by the Victorian State Schools Horticultural Society which appears to have conducted the course until the establishment of VA 3916 as a State Primary School in 1924.<br/><br/>Contents<br/><br/>The following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.<br/><br/>* Administration records - detailing the organisation of the school's operations, specifically:<br/><br/>- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.<br/>- a copy of the school newsletter<br/>- diaries of the school principal or head teacher<br/>- the school's investment register.<br/><br/>* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.<br/><br/>Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.<br/><br/>Pupil reports may also be found in this series but only if the school created and retained copies.<br/><br/>* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.<br/><br/>* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:<br/><br/>- minute books<br/>- correspondence files, and<br/>- annual financial statements.<br/><br/>* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:<br/><br/>- minute books<br/>- correspondence files<br/>- annual financial statements, and<br/>- policy records.<br/><br/>* Records created by the former School Committee and sub-committees of the Council may also be included.<br/><br/>Contents: additional records<br/><br/>This series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:<br/><br/>* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:<br/><br/>- attendance roll and examination register<br/>- teacher's absence register<br/>- teacher's time book<br/>- teacher's record of collections<br/>- corporal punishment register<br/>- accident registers, and<br/>- inward and outward transfer notes.<br/><br/>* Records not included in the disposal schedule. These may include the following:<br/><br/>- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events<br/>- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and<br/>- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.<br/><br/>In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.<br/>
VPRS 11541 Index to Minutes of Committee of Classifiers
No full text<br/>The series is an index to the meetings of the Committee of Classifiers. Meetings are indexed both by Subject and by the Teacher. As at May 1998 only indexes from 1979 to 1985 are in custody. It is not known if indexes prior to 1979 or after 1985 exist.<br/><br/>Under the heading of subject or teacher, the Index lists the meeting numbers to which the heading is relevant and the action that was taken or recommended at the particular meeting - including other parties involved in that action
VPRS 10917 Daily Labour Book -Prisoner Work Value
No full textThe function of this book is to provide a record of labour performed. It records the gaol number and name of the prisoner, class of prisoner, date of conviction, sentence, nature of employment, days worked, estimated value of labour performed and date of removal or discharge. Further research is required to determine the gaol that the book belonged to
VPRS 12822 List of Contents of Data Pack, Engineering Services Group, Infrastructure Division
No full textThis series provided access to the contents of Engineering Services Group, Infrastructure Division Data Pack Folders, VPRS 12808
