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VPRS 12938 Court of Petty Sessions/Magistrates' Court Index to Convictions
No full textThis series consists of the Index to Convictions in the Court of Petty Sessions/Magistrates' Court at Collingwood.<br /> <br /> Indexes of Convictions were created in most Courts of Petty Sessions from the 1880s until the 1960s. Throughout this period, various circular instructions from the Law Department to Clerks of Court required them to keep an index by surname to all criminal convictions and orders made at their court. This index allowed clerks to find the entry for a particular case in the Court's registers. Since the mid 1960s Clerks of Court have not been required to maintain such an index, although a few courts have continued informal indexing systems.<br /> <br /> Although specially printed index books were provided to all courts, the manner in which the index was kept varied from court to court. The Index usually includes the names and case details of all persons found guilty of a criminal charge under Victorian legislation. Sometimes the Index includes the names and case details of persons found guilty of a criminal charge under Commonwealth legislation. The Index does not usually include references to defendants in criminal matters who were found not guilty, or where the charges were struck out. After 1918 entries for convictions for truancy, non-vaccination, drunkenness and non-attendance at drill (under the Commonwealth Defence Act) were not required to be indexed.<br /> <br /> Each entry in the index gives details of the name of the convicted person, the date of their conviction and the particulars of the offence (often the name of the Act under which the charge was made is given). Some indexes also give a reference to the case number in the court register
VPRS 12862 Committee Minutes
No full textThis series may contain the minutes of a single committee or a number of committees.<br/><br/>The committee system is employed by most Victorian councils. A committee may be appointed by a council for any purpose which it is felt would be better regulated and managed by such committee. A committee may be either a standing committee or an occasional committee. Standing committees (in areas such as finance, public works, health, etc.) are appointed to oversee specific matters on an ongoing basis. Such committees submit reports to the council regularly and these are included in the Council Minutes. Occasional committees are appointed for shorter terms to manage such things are arrangements for ceremonial occasions. Membership of committees is made up of some or all of the councillors of the municipality.<br/><br/>The Municipal Institutions Act 1863 (No. 184) introduced provisions that required councils to appoint committees and specified that committee minutes should be kept and signed by the chairman at the following meeting. The Local Government Act 1874 (No. 506) included the requirement that committees report to council. (No prohibition existed against councils operating with committees prior to these acts.) The Local Government Act 1903 (No. 1893) removed the requirement that minutes be kept and added the requirement that committees' reports to council be included in the council minutes. Subsequent legislation including the Local Government Act 1958 (No. 6299) has continued these requirements.<br/><br/>The minutes generally record the names of councillors who attended the meeting, details of agenda items and decisions made. Once the minutes have been confirmed as correct at the following committee meeting, they are signed or certified by the mayor or chairman of the meeting
VPRS 16464 Contract Ledger / Register
No full textThis series registered and summarised contracts let by the Council. Contract registers were to specify the several works to be done and the materials to be furnished and the prices to be paid for the same and the times within which the said works are to be completed and the said materials to be furnished
VPRS 6019 District Board Journal
No full text<br/>This series is a Minute Book of the Berwick District Road Board. It lists details such as date, Minute and debit and credit.<br/><br/>Subject to further research
VPRS 15845 Photographic Collection (GRS 968)
No full textThis series is a collection of photographs accumulated by the Hospital relating to various personnel and activities
VPRS 1326 Register of Application to Select, Sale, Land Act 1860 and Land Act 1862
No full textThe Land Act 1860 allowed for the survey of country lands (as defined in Sections 13 and 14) in allotments of between 80 and 640 acres. These allotments were then subdivided into two, with selectors having the option of purchasing one half and leasing the other or purchasing both subdivisions. Applications were to be forwarded with a deposit of at least one pound per acre for purchase. Applications were to be decided upon on a specified day and at a specified time (Section 23) with provision being made for competing and unsuccessful applications.<br/><br/>Similarly, Part II of the Land Act 1862 allowed for the Sale of Lands by Selection. More than 10 million acres of land was reserved for proclamation as agricultural areas for residence and cultivation and not less than four million acres was to be available for selection within three months of the passing of the Act. Land was to be surveyed into lots of at least 40 acres and not more than 640 acres with each lot to be divided into two subdivisions. Selectors could purchase both subdivisions at the price of one pound per acre, or could purchase one subdivision and lease the other one. Persons holding occupation licenses under terms of the notices of 1861 had a pre-emptive right to select the land which they were occupying with the consent of the Board of Land and Works.<br/><br/>Leases were to be for eight years at a rent of 2/6 per acre or part of an acre with the lessee having a pre-emptive right of purchase. Selectors could not be infants or married women (unless they had obtained a judicial separation) and had to be resident in Victoria. No-one could select more than 640 acres in a year. Unselected land or land where leases were forfeited were to be sold at public auction. Conditions of the selection were that selectors would, within a year of the selection, cultivate one tenth of the land, or erect a habitable dwelling upon it or fence the land.<br/><br/>Applications were to be made in the form set down in the Schedules to the Act in person at a land office and be accompanied by the purchase price of the whole lot or the purchase price for half and one years rent in advance for the other half. Applications were to be entered into a register, which was to be open to public inspection, by the land officer . The priority of the order of applications was to be determined by lot. Any refusal of an application was to be notified within thirty days in the Government Gazette with the reasons for refusal or disallowance being given.<br/><br/>Registers identified the place of proclamation and the parish with the details of the sections, allotments and subdivisions available for selection. The date and time of the application were given with the names and addresses of purchasers and lessees and the amount paid for the land purchased. Details were also given of the extent of purchased land and of leasehold land and the amounts of rent to be paid for the latter.<br/><br/>Details of lessees were entered into a Register of Lessees (see VPRS 13090/P1). This recorded the date of the lease or its reference number, the county and parish, the extent of the land being the allotment and section and area and for each year, the number of the report (regarding observance of the conditions of the lease) and the amount of rent to be paid in half-yearly instalments. A remarks column contains notations regarding the subsequent purchase of the land, the transfer to another lessee or to a section of the Land Act 1869 or any cancellation or revocation of the lease. These notations are often accompanied by a correspondence number or a reference to an entry in the Government Gazette
VPRS 13457 Register of Applications, Geelong, Section 42 Land Act 1884 and 1890, Sections 44 and 59 Land Act 1898 and Sections 47 and 54 Land Act 1901 (Occupation Branch)
No full textVPRS 13457 Register of Applications, Geelong, Section 42 Land Act 1884 and 1890, Sections 44 and 59 Land Act 1898 and Sections 47 and 54 Land Act 1901(Occupation Branch). was created by the 'Geelong District Office' at the Occupation Branch of the Department of Crown Lands and Survey (VA 538). It is duplicated by Register of Applications, Geelong, Section 42 Land Act 1884 and 1890, Sections 44 and 59 Land Act 1898 and Sections 47 and 54 Land Act 1901(Geelong District Survey Office) (VPRS 13458) which is the register created by the District Survey Office in Geelong.<br/><br/>VPRS 13455 / P1 was previously registered as Units 129, 46, 130 and 41 of VPRS 458 / P Application Registers, Land Act Unknown and Unit 12 of VPRS 142 / P Application Registers Land Act 1890.<br/><br/>Section 42 of the Land Act 1884 (as confirmed in the consolidated Land Act 1890) provided for the issue to grazing area lessees (under Section 32 of the same Act) of licences to occupy for agricultural allotments not exceeding 320 acres in extent. . Persons who had selected that amount of land under previous Land Acts were not eligible for this provision. Those who had selected less than the 320 acres could select the amount of land necessary to make it up to 320 acres.<br/><br/>Rent was set at one shilling per acre per annum with the licensee to reside on the allotment and make improvements to it. During the period of this license the land could be resumed by the Crown for a number of specified purposes with the repayment of any rentals or if the terms of the license were not complied with. If these conditions and conditions relating to the control of vermin and fencing were complied with, at the end of this time a lease for up to 14 years was able to be applied for at the rental of one shilling per acre per annum or a Crown grant could be obtained by the payment of the full purchase price of fourteen shillings per acre. Lessees could obtain a Crown grant at any time during this fourteen year period by the payment of the difference between the rent already paid under the lease and the set price of fourteen shillings per acre.<br/><br/>This Section was amended in Section 44 of the Land Act 1898 to divide lands into three classes for the purpose of the licensing of these agricultural allotments. No more than 200 acres of first-class lands were to be licensed at the rent of one shilling per acre per annum; no more than three hundred and twenty acres of second-class land at the annual rental of ninepence per acre. Both types of land were to be licensed for no more than six years. In the 1898 Act, Sections 58 and 59 provided for the extension of the licensing and leasing provisions for agricultural allotments to grazing allotments. In addition, Section 59 allowed the licensing of third-class land for a period of six years for sixpence per acre per annum. Under the consolidated Land Act of 1901, agricultural allotments were dealt with under Sections 47 (licensing) and 49 (leasing) and grazing allotments by Sections 54 (licensing) and Section 56 (leasing).<br/><br/>Instructions were given, with the issue of new stationery to District Survey Offices in 1899 that the numbers allocated for applications in these books were to commence at the whole thousand after that of the register currently in use. Thus if the current register for Section 42 applications had numbers between 1 and 1000, the new volume was to commence at number 2001. This ensured that all of these applications from the 1884 Land Act under Section 42 and its subsequent sections were registered in the one series. From the registers, and from other sources it is apparent that from c1910, the Occupation Branch were keeping their records on index cards rather than in the volumes used prior to then.<br/><br/>When an application to select Crown land was received by the Department it would be registered in a register of applications. The contents of registers of applications were arranged alphabetically and application numbers were allocated consecutively in blocks for each letter of the alphabet.<br/><br/>Separate registers of applications were usually created for each section of the Land Act under which individuals could apply to select land. For example, all applications received under section xx of the Land Act 1884 were recorded in the same register. Sections of an Act that were less common were often recorded in the one register.<br/><br/>In an attempt to try and rationalise the way the Department managed Crown land, the Occupation Branch was established in 1874 under the influence of H Byron Moore, Assistant Surveyor General. The Occupation Branch was to deal with all matters relating to the occupation of Crown land.<br/><br/>The State was divided into fifteen Land Districts, these being Ararat, Ballarat, Beechworth, Benalla, Castlemaine and Dunolly, Echuca, Geelong Warrnambool and Camperdown, Hamilton, Horsham, Melbourne, Sale and Bairnsdale, Sandhurst (Bendigo), Seymour and St Arnaud. Each District was represented at the Occupation Branch in Melbourne by a 'District Land Office'.<br/><br/>Each District Land Office consisted of a double table or desk at which both a clerk and draughtsman sat. Everything in the way of files, maps and plans were at convenient reach. The same officers dealt with the sale of Crown land from its 'inception to its disposition'. The District Offices' staff consisted essentially of a clerical officer and a draughtsman who dealt solely with that Land District. It was their business to know the District and to deal with all land business related to it. By 1877 each District Land Office, consisted of a District Officer, a rental clerk, a draughtsman and several general clerks.<br/><br/>After the establishment of the Occupation Branch in 1874 and the division of the State into Land Districts, applications were registered by District. Each 'District Land Office' created and maintained their own series of registers of applications. Any new applications received by the Department after 1874 were registered in separate District registers with applications numbers that were allocated from the number one onwards. The same application number could be allocated for selections in different Districts. For example the application number 1021/32 could exist in both the Ballarat and Bendigo Land Districts. It is the District name plus the accompanying file number that is the unique identifier.<br/><br/>Applicants completed an application form at District Survey Offices. Most Land Districts had a District Survey Office. The District Surveyor would enter the applicants' details in a register of applications kept at the District Survey Office. The register of applications allocated a number to each applicant. The application number was written on the application to select and subsequently became their land selection file number if their application was approved.<br/><br/>The District Surveyor would enter into the register of applications the application number, the date the application was received, the applicants' name, occupation and parish, the allotment number and size (acres, roods and perches) applied for. The application was then forwarded to the appropriate District Land Office at the Occupation Branch in Melbourne. It was then entered in a duplicate register of applications there against the same application number. The District Surveyor also forwarded a tracing of the allotment applied for.<br/><br/>The position of the allotment applied for was immediately charted on a working plan in pencil. The tracing was then sent to the Department of Mines and Water Supply (VA 2720) for a report on any mining objections. If there were no mining objections the application would be heard before a Local Land Board. Local Land Boards were made up of representatives from the local community and the Department of Crown Lands and Survey (VA 538). The Boards would hear from all applicants for an allotment and would decide who was to be granted the licence or lease. The schedule documenting the decisions of the Local Land Board was forwarded to the appropriate District Land Office at the Occupation Branch and the decision was entered into the register of applications.<br/><br/>The Board of Land and Works (VA 744), the statutory authority for the management of Crown land would give final approval for land selection, acting on the recommendation of the Local Land Board. The decision of the Board of Land and Works (VA 744) was then recorded in the register of applications. The registers also record the date of the licence or lease issue and any subsequent action in relation to that file. The selectors granted each allotment would then be recorded on the working plan by the District Land Office draughtsman at the Occupation Branch. The tracing of the allotment was then sent to the Crown Land Bailiff responsible for that Land District.<br/><br/>Registers of applications control selection and occupation files. If an application to select Crown land was successful, the application number would become the file number. For example if an application to select under section 42 of the Land Act 1884 was registered as application number 324 then the selection or occupation file number would be 324/42.<br/><br/>The application number remained the selection file number for a particular piece of land if all terms and conditions were met and the selection resulted in a Crown Grant. However, often the original selector did not end up owning the land. Many selectors forfeited or abandoned their licence or lease. If this were the case then the land was re-opened up for selection. Any new applicants were registered in a register of applications under a new application number. The original applicants file would be attached to the new selectors file. The new file number was annotated in the register against the original selectors' entry.<br/><br/>Even if the same selector applied for a licence on land he had previously forfeited a new application number would be allocated and the file would have a new selection file number.<br/>
VPRS 13591 Register of Deeds, Bright
No full textUnder the Land Acts and the Mines Act, formal documents relating to Crown grants, leases and licenses needed to be forwarded, in an accountable fashion, from the main office of the Department in Melbourne to individuals throughout Victoria. For this task, as for the collection of payments such as rents, the services of local Receivers of Revenue and Paymasters were used. Often the local Clerk of Courts performed this function. In larger places such as Bendigo, Sub-Treasury Offices might be used.<br/><br/>Originally the Registers of Deeds were maintained by the Receiver and Paymaster, Colonial Treasury. Once Deeds of Grant were signed by the Governor, they were conveyed to the Colonial Secretary and then to the Treasurer for delivery upon payment of the established fees. The Receiver and Paymaster was responsible for entering the relevant particulars in the registers, issuing the deeds to the owners or their accredited representative after the payment of fees and obtaining signatures on the registers in acknowledgment of the receipt of deeds. When Sub Treasuries were established in non-metropolitan areas, the Receiver and Paymaster, Colonial Treasury was able to send deeds for local residents to the local Receiver and Paymaster for delivery. Later, deeds went directly to local Receipt and Pay Offices<br/><br/>The Register of Deeds was used by the Receiver and Paymaster to record the documents handled and their transmission to the owner. For the Department of Crown Lands and Survey (VA 538), once licenses for the occupation of Crown Lands were approved by the Board of Land and Works (VA 774) or leases and Crown grants approved by the Governor-in Council details were forwarded to the Deeds Branch within the Department for the preparation and execution of documentation. Many, if not most, related to matters in areas away from Melbourne.<br/><br/>The deeds were forwarded, with a covering circular and after advertisement in the Government Gazette, to the local Receiver and Paymaster for transmission to the licensee or lessee or grantee. The Receiver, once the deed was delivered was to return the circular to the Department notifying it of that delivery. The intended recipient was informed by a standard letter or card that the deed was available for collection from a specific official at a nominated place. In the original list of Land Districts and parishes, a Receiver of Revenue was nominated for each parish in the Land District. Some locations could be nominated for parishes in a number of Land Districts. Bright was a Receipt and Pay Office for the Beechworth Land District.<br/><br/>Details given in the Register of Deeds are the number of the deed, the allotment and section of the land, the town or parish, the extent of the land, the name of the person receiving the deed, the date of the deed, the dates of its receipt and issue and a signature of acknowledgment of its receipt by the owner. Registers may also have filed in them correspondence from recipients requesting and giving authority for deed to be forwarded to solicitors or banks or to be handed to someone other than the person named on them.<br/><br/>Other documents dealt with in the same register included Certificates of Naturalization, Licenses for the occupation of Unused Roads and Water Frontages (administered by VA 669 Department of Public Works) and Eucalyptus Licenses. Further details regarding Unused Roads and Water Frontages may be found in such series as VPRS 10542 Rent Rolls Unused Roads and Water Frontages and VPRS 4683 Regional Rent Rolls, Unused Roads and Water Frontages.<br/><br/>VPRS 13591 / P1 was previously registered as Units 46 and 47 of VPRS 406 / P Register of Deeds
VPRS 15747 General Subject Files, Alphabetical
No full textThis series comprises general subject files containing inward and copies of outward correspondence relating to all functions of Central Gippsland Region Water Authority VA 4094.<br/><br/>This series which is subject based alphabetical system was introduced in 1994 to replace the previous subject based alpha numeric system. The files created under the previous system are located in VPRS 13979 General Correspondence Files, Alpha Numeric.<br/>
VPRS 8164 Register of Historic Plan Collection (1802-1963) (Computer Output Microfiche)
No full textThe microfiche is divided into sections reflecting the various formats under which the information has been arranged. These comprise:<br/><br/>Plan Type/Number Order: arranged alphabetically by sub-collection title (plan type) and then numerically by plan number within each sub-collection. For detailed information about the many sub-collections in this series, see the Historic Plan Collection entry on the PROVwiki.<br/><br/>Parish Order: arranged alphabetically by parish/township (T) name, then alphabetically by plan type and numerically by plan number within each parish section.<br/><br/>County Order: arranged alphabetically by county name which is located on the bottom right hand corner of each frame. Each section contains a listing of all maps/plans pertaining to that county listed alphabetically by parish, township (T) or county (C).<br/><br/>Surveyor Order: arranged alphabetically by surveyor's surname, then alphabetically by plan and numerically by plan number within each surveyor's listing. Note that the surveyor's name could only be identified for approximately 40% of the plans.<br/><br/>This series consists of the master and reference copies of a computer generated microfiche of the register to the Historic Plan Collection. The register functions as an index to the plans.<br/><br/>The microfiche was produced in 1990 from a computer database register which was compiled in 1984 in order to facilitate access to the Historic Plan Collection.<br/><br/>A paper output of the database is currently used in the Central Plan Office for retrieval purposes.<br/><br/>The Historic Plan Collection, described loosely, consists of all "peripheral" maps and plans collected in the Central Plan Office. This collection comprises:<br/><br/>(a) preliminary maps for surveys which enabled the three tier cadastral system to be developed<br/><br/>;(b) ancillary plans produced to complement this system<br/><br/>;(c) plans produced as a by-product of contemporary systems.<br/><br/>These peripheral plans have been loosely termed "historical" because their subject matter is, collectively, more diverse than that of the central collection of parish and township plans (known as "record plans")