Khazanah: Jurnal Pengembangan Kearsipan
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Preservasi Digital sebagai Upaya Akuntabilitas Tata Kelola Arsip di Lembaga Kearsipan di Indonesia
Get PDFThe purpose of this study is to examine the implementation of digital archive preservation in ANRI Award-winning institutions, namely the Library and Archives Service of the Special Region of Yogyakarta, Central Java Province, and West Java Province, which focuses on (1) migration methods, (2) conversion methods, (3) encapsulation methods, (4) emulation methods, (5) replication methods, and (6) refreshing methods in efforts to preserve digital archives. In addition, the strategies of these institutions in obtaining the ANRI Award were also studied. The research method used was a case study with a qualitative approach. The data collection method used observation, interviews, and documentation to obtain comprehensive data. Then the data were analyzed through the stages of data reduction, data presentation, and drawing conclusions, and to test the validity of the data, a validity test was carried out using the triangulation technique. The results of the study showed that the implementation of six digital archive preservation methods had been applied in these archival institutions. The intensity of the application of the conversion, migration, encapsulation, and replication methods were quite high compared to the emulation and refreshing methods. The difference in the application of digital archive preservation lies in the hardware and software used. These archival institutions need to improve hardware with specifications to support emulation activities and add human resources in refreshing activities. This research is expected can become an evaluation for these archival institutions and a reference for other archival institutions related to digital archive preservation activities
Penilaian Arsip Kesenian di Dewan Kesenian Jakarta
Get PDFThis study aims to identify the archival appraisal process, analyze the value, and interpret the patterns of art archives at the Jakarta Arts Council (DKJ). The selection of informants used purposive sampling technique, namely DKJ members for the 2020-2023 period and staff who have interacted and utilized DKJ archives. The data collection method was using document analysis, interviews, and observation. It was found that DKJ does not yet have an appraisal instrument such as retention schedule in determining what is kept and disposed. However, during the 2020-2023 period, there was an awareness that the appraisal was carried out for preserving and utilizing the existing archives for their programs, and was dominated by users' perspectives, such as researchers, academics, and curators. Two things are dominant in that appraisal process: the history of DKJ as an art institution, as well as the history, development, and discourse of art, both in Jakarta and Indonesia. This is also reflected in the identification of the value contained in the existing DKJ archives, including the administrative/operational value of the publication and documentation division as the primary value, as well as the value of the evidence, information, research and reference, historical, and aesthetic and exhibition as secondary values
Konservasi Preventif Koleksi Lukisan di Galeri Bumi Parawira Kota Bogor
Get PDFPreventive conservation is an action taken to slow down deterioration and prevent damage to collections and cultural materials in information institutions. Preventive conservation in galleries is carried out to prevent damage to collections, especially paintings. Bumi Parawira Gallery has a collection of paintings while the possibility of damage to the painting collection at Bumi Parawira Gallery is inevitable. This research aims to analyze the preventive conservation of painting collections at Bumi Parawira Gallery. This research was conducted using qualitative methods and data collection was done through interviews, observations, and surveys. The results showed that the preventive conservation of painting collections at Bumi Parawira Gallery is carried out by looking at damage factors and potential losses that will occur such as vandalism, theft, pollutants, and dissociation
Tradition versus Innovation: A Comparison of NARA and ANRI’s Archival Management in the Digital Age
Get PDFThe United States (U.S.) leads at the forefront of modern archival innovation, while Indonesia advances digital transformation amidst the persistent influence of traditional approaches and conservative perspectives in conventional records management. The National Archives and Records Administration (NARA) in the U.S. and the National Archives of the Republic of Indonesia (ANRI) play key roles. A balanced approach combining tradition and innovation is essential for navigating transitional challenges. This study aims to provide a comparative analysis of archival management practices between The United States’s NARA and Indonesia’s ANRI, examining the interplay of traditional approaches and digital innovation. Using a descriptive qualitative methodology and literature review, the research highlights NARA’s advanced digital archival system and ANRI’s developmental stage, where cultural, policy and infrastructure challenges persist. The findings underline the importance of integrating traditional principles with innovative solutions for sustainable archive management. As both nations navigate the complexities of technological advancement, they prioritize data security and privacy measures
Praktik Personal Digital Archiving: Studi Mahasiswa Fakultas Ushuluddin, Adab, dan Dakwah IAIN Ponorogo
No full textSetiap peristiwa atau kejadian selalu meninggalkan memori atau informasi terekam, yang disebut rekod dan arsip. Rekod adalah informasi atau hasil rekaman dari suatu peristiwa yang disimpan sebagai bukti dalam berbagai bentuk, sedangkan arsip adalah bagian dari rekod yang memiliki nilai guna di masa depan, baik administratif, hukum, maupun sejarah. Oleh karena itu, arsip harus dikelola dengan baik agar cepat tersedia saat diperlukan. Hal ini sangat relevan bagi mahasiswa yang memiliki banyak dokumen atau file digital untuk keperluan perkuliahan dan aktivitas pribadi, sehingga pemahaman tentang pengelolaan rekod dan arsip sangat penting. Studi ini meneliti praktik pengarsipan digital pribadi (PDA) mahasiswa di Fakultas Ushuluddin, Adab dan Dakwah IAIN Ponorogo. Penelitian ini menggunakan jenis penelitian kuantitatif melalu survei kepada 100 orang responden dari 4 prodi di lingkungan Fakultas Ushuluddin, Adab dan Dakwah Institut Agama Islam Negeri Ponorogo. Berdasarkan temuan penelitian diketahui bahwa kesadaran pengarsipan mahasiswa relatif tinggi, mahasiswa memiliki kecenderungan optimisme terkait alat dan teknik PDA; mahasiswa cukup termotivasi dalam melakukan PDA dan strategi yang mereka gunakan relatif sederhana; serta privasi pengguna dan keamanan pengarsipan merupakan risiko dan tantangan terbesar yang dihadapi oleh mahasiswa dalam mengelola arsip digital mereka. Untuk mengatasi masalah ini, diusulkan upaya baik dari sisi individu dan lembaga, termasuk saran agar lembaga menerapkan intervensi lanjutan dalam kemajuan PDA untuk meningkatkan kesadaran PDA mahasiswa, dan saran agar mahasiswa memandang teknologi pengarsipan secara dialektis serta menggunakan alat pengarsipan secara rasional, menggunakan berbagai strategi, mengelola perilaku PDA, dan mengambil berbagai tindakan untuk melindungi privasi pribadi dan keamanan informasi mereka
Alih Media dan Pemindahan Arsip Inaktif Instansi X Republik Indonesia dalam Menunjang Pemindahan Ibu Kota Negara
Get PDFThe digitization of inactive records is carried out by Institution X in order to arrange inactive records for the move to the new national capital using the SRIKANDI application. The digitization of inactive records makes the transfer of records more effective and efficient. This study aims to describe the process the digitization of inactive records so that it is ready for arrangement and transfer, by examining obstacles and solutions to problems that occur during the process. This research uses a qualitative approach with a case study method and the data collection process is carried out through interviews, observations, and documentation of the research process. Conclusion on the process of displacement and the digitization of inactive records Institution X is a government records transfer program towards integration and collaboration. This program refers to the Regulation of the Head of ANRI regarding the transfer, transfer of media and inactive records that collaborate to materialize in the policy of accelerating the arrangement of records of ministries/institutions that will move to the Capital City of the Nusantara (IKN). The compliance of implementers and agencies with ANRI's records management procedures and strategies determines the success of the digitization of inactive records
Pengelolaan Arsip Dinamis Berbasis Elektronik Pasca Implementasi Sistem Informasi Administrasi Pejabat Pemerintahan New Version (SIAPP NV): Studi Kasus pada Biro Administrasi Pejabat Pemerintahan, Kementerian Sekretariat Negara
Get PDFImplementasi Sistem Informasi Administrasi Pejabat Pemerintahan New Version (SIAPP NV) pada Biro Administrasi Pejabat Pemerintahan, Kementerian Sekretariat Negara telah mengubah paradigma pengelolaan arsip di Biro Administrasi Pejabat Pemerintahan, Kementerian Sekretariat Negara. Peralihan dari dokumen fisik ke format digital telah menimbulkan perubahan dalam pengelolaan arsip dinamis. Tujuan dari penelitian ini adalah untuk menganalisis dampak implementasi SIAPP NV terhadap pengelolaan arsip dinamis, mengidentifikasi kendala yang dihadapi, serta menganalisis sejauh mana pengelolaan arsip elektronik yang dilaksanakan telah sejalan dengan pedoman dan standar yang ditetapkan dalam peraturan perundang-undangan. Metode penelitian yang digunakan adalah pendekatan kualitatif dengan studi kasus, dan pengumpulan data dilakukan melalui observasi langsung, wawancara, dan analisis dokumen. Hasil dari penelitian menunjukkan bahwa SIAPP NV telah meningkatkan efisiensi proses bisnis dan pengelolaan arsip. Namun, masih ditemukan beberapa kendala, seperti belum optimalnya manajemen dokumen, hambatan adaptasi pegawai, dan belum terdapat regulasi internal yang secara khusus mengatur tentang pengelolaan arsip elektronik. Penelitian ini menyarankan perlu adanya pengembangan fitur-fitur baru, pelatihan bagi pengguna, dan penyusunan peraturan khusus untuk mendukung pengelolaan arsip elektronik yang lebih baik
Implementasi Kebijakan Ruang Penyimpanan Arsip Statis dalam Mendukung Preservasi Arsip Statis Berkelanjutan
Get PDFThis study aims to describe the implementation of the Regulation of the Head of the National Archives of the Republic of Indonesia Number 23 of 2011, specifically concerning static archive storage space, which applies in the National Archives of the Republic of Indonesia (ANRI) environment in supporting sustainable static archive preservation. Maintaining stable temperature and humidity in static archive storage space is an obligation for an archival institution, considering that Indonesia is a tropical country. Unfortunately, maintaining stable temperature and humidity is still supported by facilities that are energy-consuming and have the potential to threaten environmental sustainability. This study is a descriptive qualitative study. Data collection involved interviews, observations, and document reviews relevant to this study. The results of the study indicate that the interests that influence the implementation of the static archive storage space policy are the interests of preserving the static archives themselves, so that the National Archives of the Republic of Indonesia is making great efforts to achieve these interests. The implementation of this policy has provided benefits in the form of preserving static archives, both in terms of physical and information contained therein. Resources in the form of facilities to maintain stable temperature and humidity in static archive storage space consist of an air conditioning system/ air conditioner (AC), dehumidifier, sorb dry, electrical energy, and generator
Kemajuan Penelitian dalam Records Continuum Model (RCM) di Australia (2013-2022): Tinjauan Literatur Sistematis
Get PDFRecords Continuum Model (RCM) adalah konsep untuk menjaring dokumen yang tercipta pada setiap dimensi sehingga menjadi memori kolektif yang utuh. Model ini meminimalisir dan bahkan menghindari proses pemusnahan atau penyusutan rekod. Artikel ini bertujuan memahami tren implementasi RCM yang berkembang di Australia selama 2013-2022 dari segi dinamika, manfaat, serta rekomendasi prinsip atau kode etik dalam mendukung pengembangan implementasinya. Metode penelitian ini menggunakan bentuk kualitatif jenis tinjauan literatur sistematis. Pengumpulan dan pengolahan data mengoperasikan pendekatan PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses) 2020. Ditemukan bahwa hambatan optimalisasi penggunaan RCM berdampak dari keterbatasan pemahaman dan keterbatasan kolaborasi. Terlepas dari keterbatasan tersebut terdapat manfaat dari implementasi RCM yaitu peningkatan manajemen arsip, keberlanjutan pengelolaan arsip, serta integrasi. Dari kekurangan dan kelebihan tersebut diharapkan ada pengembangan dari sisi prinsip keberlanjutan, mengatasi oposisi biner, pengembangan pendekatan kolaboratif, keterbukaan akses, penambahan dimensi baru antara “organize” dan “pluralize” untuk menjelaskan proses apropriasi politik dan reinterpretasi arsip, serta pendekatan kolaboratif antar budaya
Evaluation of Faculty Electronic Records Management at Universitas Gadjah Mada: Systems, Applications, and Repository Diversity
No full textThis study aims to evaluate electronic records management at Universitas Gadjah Mada (UGM) and identify the challenges and solutions faced by various faculties. The research method used is a comparative qualitative approach, collecting data through in-depth interviews and document analysis from several faculties with different electronic records management systems. The study results show that electronic records management at UGM varies across faculties. Some faculties, such as the Faculty of Cultural Sciences and Animal Science, still rely on manual methods or limited applications. In contrast, others, such as the Faculty of Pharmacy, Economics and Business, and Agricultural Technology, have started to develop more organized technology-based systems. The main challenges include limited human resources, data security risks, and suboptimal system integration. This study recommends creating a more integrated electronic records management system across all faculties, continuous training for records management staff, and measures to enhance data protection and secure the destruction of records. Implementing these recommendations will improve the efficiency, security, and effectiveness of electronic records management at UGM and serve as a reference for other faculties looking to optimize their electronic records management systems