Saint Mary's College of California

Woolpert, Stephen

Her Accomplishments Really Are Testament to Her Persistence: SMC’s Stephen Woolpert speaks to KTVU on Senator Dianne Feinstein

Marchetti, Michael P.

author(s), additional

Ecology in a Changing World

Saint Mary\u27s College of California

Faculty Handbook 
Volume 2023 2023-2024 Article 2 
7-1-2023 
Disclaimer and Notice 
Saint Mary's College of California 
Follow this and additional works at: https://digitalcommons.stmarys-ca.edu/faculty-handbook 
 Part of the Higher Education Commons 
Recommended Citation 
Saint Mary's College of California (2023) "Disclaimer and Notice," Faculty Handbook: Vol. 2023, Article 2. 
Available at: https://digitalcommons.stmarys-ca.edu/faculty-handbook/vol2023/iss1/2 
This Notice is brought to you for free and open access by the SMC Handbooks at Saint Mary's Digital Commons. It 
has been accepted for inclusion in Faculty Handbook by an authorized editor of Saint Mary's Digital Commons. For 
more information, please contact digitalcommons@stmarys-ca.edu. 
Disclaimer Regarding the Mention of Contingent Faculty in this Handbook  
 
The 2022-23 Collective Bargaining Agreement governs the employment 
conditions of the contingent faculty.  No mention of contingent faculty in this 
document can be construed to hinder or conflict with the Collective 
Bargaining Agreement. 
 
	
	
Notice of Handbook Applicability 
 
The information given in this Faculty Handbook of Saint Mary’s College of California is accurate as 
of July 2023, with the exception noted in the contingent faculty disclaimer on the previous page.   
 
This is the Faculty Handbook referred to in the Faculty Letters of Appointment. To the extent that there 
is a conflict between the contents of the Faculty Handbook and those of any other faculty manuals or 
handbooks, this Faculty Handbook takes precedence. When a faculty member has been authorized to 
act in an administrative capacity (such as President, Provost, Vice Provost, Dean, Department 
Chair/Program Director), to the extent that the person’s job responsibilities are not pedagogical but 
administrative and supervisory, the relevant portions of the Staff Handbook apply and take precedence. 
 
In compliance with applicable law and its own policy, Saint Mary’s College of California is committed 
to recruiting and retaining a diverse student and employee population and does not discriminate in its 
admission of students, hiring of employees, or in the provision of its employment benefits to its 
employees and its educational programs, activities, benefits and services to its students, including but 
not limited to scholarship and loan programs, on the basis of race, color, religion, national origin, age, 
sex/gender, marital status, ancestry, sexual orientation, medical condition or physical or mental 
disability. 
 
Saint Mary’s College is an Equal Opportunity Employer. 
 
 
 
 
 
 
 
 
 
 
 
© Copyright 2023, by Saint Mary’s College of California.  No part of this publication may be 
reproduced without the written permission of Saint Mary’s College of California. 
 


English

Disclaimer and Notice

1. Mission, History, General Organization and Governance of Saint Mary’s College

3. Academic Policies and Services

Faculty Handbook 
Volume 2023 2023-2024 Article 7 
7-1-2023 
4. Administrative Policies, Services and Facilities 
Saint Mary's College of California 
Follow this and additional works at: https://digitalcommons.stmarys-ca.edu/faculty-handbook 
 Part of the Higher Education Commons 
Recommended Citation 
Saint Mary's College of California (2023) "4. Administrative Policies, Services and Facilities," Faculty 
Handbook: Vol. 2023, Article 7. 
Available at: https://digitalcommons.stmarys-ca.edu/faculty-handbook/vol2023/iss1/7 
This Main Text is brought to you for free and open access by the SMC Handbooks at Saint Mary's Digital 
Commons. It has been accepted for inclusion in Faculty Handbook by an authorized editor of Saint Mary's Digital 
Commons. For more information, please contact digitalcommons@stmarys-ca.edu. 
152 
4. ADMINISTRATIVE POLICIES, SERVICES and FACILITIES
4.1 ADMINISTRATIVE POLICIES
4.1.1 ROOM RESERVATIONS
Reservation of campus facilities (with the exception of classrooms and athletic facilities) is done
through the Events and Conferences department. There is a distinction between College-
sponsored and College-hosted events.
Sponsored Events: Sponsored events are those which are part of the College program of studies and
which involve an audience comprised of 75% Saint Mary’s students, faculty and/or staff.
Hosted Events : Hosted events are those with which the College is associated or is collaborating but
whose primary audience is not comprised of Saint Mary’s students, faculty and/or staff. Hosted
events must be clearly indicated as such, and requests for them must be submitted on a College
memorandum (not an Internal Facility Reservation Request form). Hosted events are charged at one-
half the current rates for the facilities used, and paperwork submitted must provide the name of
an individual or organization to whom a regular Facilities Use Contract and request for insurance
coverage may be mailed. Reservations should be made as early as possible to avoid conflicts and
allow adequate time for publicity.
The reservation of classrooms is done through the Registrar’s office. Guest speakers, special
presentations, and combined classes must be scheduled in advance through the Events and
Conferences department if the regularly assigned classroom cannot accommodate them. The use
of the Soda Activity Center for regular classes is not permitted.
4.2 ADMINISTRATIVE SERVICES
4.2.1 DUPLICATING SERVICE
The Saint Mary’s Print Shop (Duplicating Center) provides printing, copying, collating, folding,
stapling, hole punching, binding, and other related work. Envelopes, stationery, and carbon-less
forms can also be done. The shop is open not only to the College personnel and students but to
the general public as well. A copier which can reduce and collate is available for general public use.
4.2.2 OUTGOING U.S. MAIL SERVICE
Daily pickups from campus offices are made twice a day starting at 9:00 AM and again at 12:00
PM. Any other outgoing mail must be delivered to the SMC Post Office located in the Post Office
building no later than 4:00 PM to be processed the same day. All outgoing mail must be
accompanied by billing slips and metering instructions, which are available upon request. Each
office is responsible for separating mail by category (local, foreign, etc.). All envelopes to be sealed
should have flaps up to be run through the postage machine. Like-sized pieces should be bundled.
Mail room personnel should be alerted for an early pick-up and processing of more than 100 pieces
by any single department. For further information, contact the SMC Post Office at (925) 631-4882.
4.2.2.1 Campus Mailboxes (Faculty and Administration)
The SMC Post Office is located in the Post Office building. Mailboxes for faculty and staff are
centralized here and can be accessed 24 hours a day. Any material which needs to be distributed
to the mailboxes can be left in the SMC Post Office. The mailboxes assigned to faculty and staff
are locked. Individuals may obtain their mailbox keys at the customer service counter. Keys must
be returned to the SMC Post Office if the individual ceases to be employed at the College. For
further information, contact the SMC Post Office at (925) 631-4882.
153 
4.2.3 PAYROLL OFFICE 
The Saint Mary’s College Payroll office is located on the first floor of Filippi Hall. Any payment 
for services rendered either by a student, faculty member or administrative staff is paid through 
this department. Payday is on the 15th and the last day of the month. All timesheet reporting is due 
in this office by the 5th and/or the 20th of each month. All paychecks and all other incidental 
payments are mailed the day before payday via the U.S. Postal Service. Direct deposit is available 
and is the College’s preferred method for payroll. On payday, those electing direct deposit will 
receive an email notice that their most current payroll information is available in GaelXpress. 
4.2.4 TELEPHONE CALLS 
The Saint Mary’s College telephone number is (925) 631-4000. College telephones are provided 
for College business only. While reasonable use of College telephones for personal use is 
permitted, excessive or abusive use is prohibited. Moreover, all long-distance calls must be billed 
to the faculty member’s personal account as described below. Questions about telephone service 
should be directed to the Telephone Services Manager. 
Faculty who wish to reach students in the residence halls should dial the student’s four-digit 
campus telephone number. In addition to on-campus calls, faculty office phones may be used to 
make off-campus calls within Area Code 925. (Dial 9 plus number.)  
For all calls off-campus dial 9 for local or 9+1+Area Code+7-digit number for long distance. For 
credit card, collect or third-party calls, call 9+0+Area Code+7-digit number. Coin telephones are 
also available for making personal calls. Faculty should advise persons who call them to dial their 
number directly by using the prefix 631 plus their extension. 
Individual Voice Mail is provided to all faculty and staff, even when a phone is shared. Voice Mail 
must be set up by the user initially in order to function correctly. Instructions in the set-up and use 
of Voice Mail are available from the IT Services Department and on-line on www.stmarys-ca.edu, 
under the IT Services heading.  
4.2.5 MAINTENANCE AND JANITORIAL SERVICE 
Requests for service and information regarding scheduling of any janitorial, grounds, and/or 
building maintenance services should be directed to the Facilities Services office. This includes 
requests for cleaning, moving, set-ups, or ground use, as well as repairs or installation of any 
equipment or services. Requests for remodeling, renovations, or new construction must be 
accompanied by a Project Request form available in the Facilities Services office. To facilitate 
scheduling, it is necessary to complete a Saint Mary's College Work Order Request and submit it 
to the Facilities Services office. After 3:30 PM, emergency service may be requested through Public 
Safety. 
4.2.6 LOST AND FOUND 
The College’s Lost and Found department is located at the Campus Security office. Inquiries may 
also be made at the main entrance gate.  
4.2.7 INFORMATIONAL SERVICES 
4.2.7.1 Master Events Calendar 
The Master Events Calendar, available on the College Web site can be used as a guide for scheduling 
events and speakers in such a way as to keep events from competing for audiences and parking 
spaces, and to help maintain a manageable traffic flow. Information to be included on this listing 
should be submitted via the “Internal Facility Reservation Form” at least two weeks in advance. 
No events should be planned or booked prior to receiving written confirmation from the Events 
and Conferences department. 
154 
4.3 ADMINISTRATIVE FACILITIES 
4.3.1 MISSION AND MINISTRY CENTER 
The Mission and Ministry Center gives expression to and fosters the Catholic Lasallian heritage 
and mission at Saint Mary’s College. The professional staff and student leaders provide leadership 
for and support to the College’s articulation of the Catholic and Lasallian identity in the context 
of a liberal arts education and given expression in the five Lasallian Core Principles: Faith in the 
Presence of God, Concern for the Poor and Social Justice, Quality Education, Inclusive 
Community, and Respect for All Persons. The six Core Areas of the Mission and Ministry Center 
include Faith Formation, Lasallian Mission, Liturgy and Prayer, Justice and Education, Residential 
Ministry, and Retreats and Vocation. The Mission and Ministry Center is located next to the Chapel 
along the Arcade. Call (925) 631-4366. 
4.3.2 STUDENT HEALTH CENTER 
The Student Health Center is located on the ground floor of Augustine Hall. The staff is not 
authorized to treat faculty or staff, except to administer care in the event of an emergency until 
further medical care can be arranged. Information pertaining to health and wellness is displayed in 
the form of brochures and is available to those interested. The staff is also available to assist with 
referrals to off-campus medical support entities if needed. 
All injuries must be reported to the Human Resources office. Except for emergency treatment, an 
authorization must be obtained before treatment can take place. The Human Resources office and 
the Workers Compensation carrier are the only ones who can authorize treatment. For emergency 
services call 911. 
Employees are not allowed to transport injured workers. If the employee is unable to drive and if 
no near relative can be located, American Medical Response West Ambulance Company should 
be contacted at 1-800-540-3066. 
4.3.3 COUNSELING AND PSYCHOLOGICAL SERVICES 
Counseling and Psychological Services provides individual, couple, or group counseling, 
consultation and classroom presentation. Trained staff assist with personal problems, such as 
relationship issues, decision-making, sexuality issues, stress and anxiety, substance abuse and 
addiction, eating problems, self-esteem and motivation, depression, and peer and academic 
pressures. If faculty need guidance in identifying students who may benefit from counseling, a 
brochure, Helping and Referring the Distressed Student, is available online and at the Center, which is 
located on the ground floor of Augustine Hall.  


4. Administrative Policies, Services and Facilities

See Student Handbook, available on-line or in the Office of the Vice President for Student Life

5. Student Affairs Policies of Interest to the Faculty

Undergraduate Course Catalog 
Volume 2023 2023-2024 Article 18 
7-1-2023 
College Policies and Disclosure Summaries 
Saint Mary's College of California 
Follow this and additional works at: https://digitalcommons.stmarys-ca.edu/undergraduate-catalog 
Recommended Citation 
Saint Mary's College of California (2023) "College Policies and Disclosure Summaries," Undergraduate 
Course Catalog: Vol. 2023, Article 18. 
Available at: https://digitalcommons.stmarys-ca.edu/undergraduate-catalog/vol2023/iss1/18 
This Section II is brought to you for free and open access by the College Archives at Saint Mary's Digital Commons. 
It has been accepted for inclusion in Undergraduate Course Catalog by an authorized editor of Saint Mary's Digital 
Commons. For more information, please contact digitalcommons@stmarys-ca.edu. 
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Saint Mary’s College of California
College Policies and Disclosure Summaries
Non-Discrimination Disclosure
Section 504 and ADA Coordinator
Summary of the Policy Prohibiting Discrimination, Harassment (Including Sexual Harassment and Sexual Violence),
and Retaliation
Title IX Coordinator
Family Educational Rights and Privacy Act of 1974: A Brief Introduction
 
Below is a brief summary of some of the College’s policies and disclosures that apply to students. The complete and official pol-
icy statements and other disclosures can be found on the Saint Mary’s website, including in the online versions of the student,
faculty, and staff handbooks.
Non-Discrimination Disclosure
In compliance with applicable law and its own policy, Saint Mary’s College of California is committed to recruiting and retaining
a diverse student and employee population, and does not discriminate in its admission of students, hiring of employees, or in
the provision of its employment benefits to its employees and its educational programs, activities, benefits, and services to its
students, including but not limited to scholarship and loan programs, on the basis of race, color, religion, national origin, ances-
try, age, gender, sexual orientation, gender identity, marital status, medical condition (including genetic), physical or mental
disability.
Section 504 and ADA Coordinator
The Americans with Disabilities Act prohibits discrimination against the disabled in all phases of employment (including re-
cruitment and hiring), and in their access to the facilities, goods, and services of most public places, including all colleges, uni-
versities, and other educational institutions. The student Section 504 and ADA coordinator, Julie Scaff, who can be reached at
(925) 631-4164, is responsible for evaluating and working with qualified students regarding requests for reasonable
accommodations.
Summary of the Policy Prohibiting Discrimination, Harassment (Including
Sexual Harassment and Sexual Violence), and Retaliation
Saint Mary’s College of California is committed to creating and maintaining a community in which all persons who participate
in Saint Mary’s programs and activities can work and learn together in an atmosphere free of all forms of discrimination, ex-
ploitation, intimidation, or harassment (including sexual harassment and sexual violence) based on a legally protected charac-
teristic or status. Every member of the Saint Mary’s community should be aware that Saint Mary’s will not tolerate harassment
or discrimination on the basis of race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status,
medical condition, or physical or mental disability, gender stereotyping, taking a protected leave (e.g., family, medical, or preg-
nancy leave), or on any other basis protected by applicable laws. Such behavior is prohibited both by law and by Saint Mary’s
policy. It is Saint Mary’s intention to take appropriate action to enforce this policy to prevent, correct, and if necessary, disci-
pline behavior that violates this policy, which may include suspension, termination, expulsion, or another sanction appropriate
to the circumstances and violation. All members of the Saint Mary’s community, including faculty, students, and staff, are re-
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sponsible for maintaining an environment that is free of sexual harassment (including sexual violence and sexual assault), and
other forms of discrimination, harassment, and retaliation as described in this Policy.
Reports under this policy may be made directly to the College’s Title IX Coordinator below.
Title IX Coordinator
Inquiries regarding compliance with Title IX may be directed to the Title IX Coordinator for Saint Mary’s College of California.
The Title IX Coordinators are Denise Parish and Angela Alley, and they may be contacted at (925) 631-4212 or by email at
deniseparish@stmarys-ca.edu. In addition, the following individuals are Deputy Title IX Coordinators and may also be con-
tacted if you seek support or wish to report an incident of sexual harassment or sexual misconduct: Travis Mason, Associate
Dean of Students (tlm12@stmarys-ca.edu) for students; Jenna Johnson (for employees), Kami Gray, SWA/Associate Director of
Athletics (for athletes), kgray@stmarys-ca.edu, (925) 631-4521. Additional information regarding Title IX compliance can be
found at on our website.
Family Educational Rights and Privacy Act of 1974: A Brief Introduction
FERPA stands for the “Family Education Rights and Privacy Act of 1974.” You might also hear it referred to as the “Buckley
Amendment.” This law protects the privacy of student education records. FERPA applies to all schools that receive funds
through an applicable program of the U.S. Department of Education, and thus most colleges and universities are covered by
FERPA.
FERPA defines the phrase “education record” broadly as “those records, files, documents, and other materials which 1) contain
information directly related to a student; and 2) are maintained by an educational institution.
Annually, Saint Mary’s College informs students of their rights and obligations under FERPA. The official FERPA statement of
Saint Mary’s College can be found on the College website for the Office of the Registrar.


College Policies and Disclosure Summaries

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How can librarians and teachers work together to build a robust independent reading program that supports all students, including the most reluctant readers? We will share how we collaborated at our school site to design and implement a year-long sequence of activities and systems built on a foundation of protected in-class reading time, “sticky” books, and consistent library visits. Join us to discuss ways to generate student, teacher, and administrative support to create a program that puts students at the center of their reading