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VPRS 14063 School Records
No full textThis series has been created to contain a variety of records created by Geelong North Primary School No. 1889 [previously known as Common School No. 683, c1870-1877; West Geelong, c1870-1889] (VA 4630) identified as permanent in Public Record Office Standard 88/2 General Disposal Schedule for Schools Records.<br/><br/>For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were collected by the Education Department after the final closure of the school and as such are understood to be the only remaining records known to exist. Also, some schools were subject to periods of temporary closure. For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).<br/><br/>Contents<br/><br/>The following records were identified as permanent in the Disposal Schedule. The attached Consignment Details will show which of these records were located and transferred for this school.<br/><br/>* Administration records - detailing the organisation of the school's operations, specifically:<br/><br/>- files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere. Files documenting general instructions or circulars from the Department have been culled and destroyed.<br/>- a copy of the school newsletter<br/>- diaries of the school principal or head teacher<br/>- the school's investment register.<br/><br/>* Pupil records - The master record of student attendance in primary schools is the register of pupils. It records the pupil's name; dates of birth and admission; name, address and occupation of parent or guardian; schools previously attended; grades admitted; summary attendance record for each year spent at the school and destination after finally leaving the school.<br/><br/>Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school. Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.<br/><br/>Pupil reports may also be found in this series but only if the school created and retained copies.<br/><br/>* Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits. Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department. Reports were made by the inspector in the inspector's report book for the school. Since about 1980 these have been made in school review reports which were retained by the Department.<br/><br/>* School committees' records documenting their organisation and operation. These include Mother's Club, Parents' Associations, Safety House Committees and other committees associated with the school community. Specific records for transfer are:<br/><br/>- minute books<br/>- correspondence files, and<br/>- annual financial statements.<br/><br/>* School Council records documenting its organisation and operation. School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community. School Councils were responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils were also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning), forming opinions about the school's conduct and management and other duties prescribed by regulations. Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee. Specific records for transfer are:<br/><br/>- minute books<br/>- correspondence files<br/>- annual financial statements, and<br/>- policy records.<br/><br/>* Records created by the former School Committee and sub-committees of the Council may also be included.<br/><br/>Contents: additional records<br/><br/>This series may also contain records additional to those identified in the disposal schedule. This will be due to either or both of the following factors:<br/><br/>* Records were transferred to PRO or Education Department custody prior to the issue of the schedule. In addition to the above records, the following records were usually retained:<br/><br/>- attendance roll and examination register<br/>- teacher's absence register<br/>- teacher's time book<br/>- teacher's record of collections<br/>- corporal punishment register<br/>- accident registers, and<br/>- inward and outward transfer notes.<br/><br/>* Records not included in the disposal schedule. These may include the following:<br/><br/>- photographs, video tapes or films of pupils, teaching staff, school buildings and school activities/events<br/>- other school publications such as student/staff bulletins, yearbooks and teacher handbooks, and<br/>- records pertaining to unique events in the school's history such as openings, reunions, anniversaries or closures.<br/><br/>In some instances the series may include an Education Department (VA 714) file titled "Closed School File". This file documents the disposal of school assets (e.g., buildings, land), the revocation of school reserves and/or other activities associated with the closure of a school by the Department.<br/>
VPRS 5345 General Correspondence and Policy Files
No full text<br/>The contents of the series reflect the functions of the Apprenticeship/Industrial Training Commission. Files cover policy and general administrative matters
VPRS 9676 Papers of Doctor Hyman Herman : Engineer in Charge of Briquetting and Research
No full text<br/>This series comprises research reports, inward and outward correspondence and research articles created or utilised by Doctor Hyman Herman. Doctor Herman was appointed Engineer in Charge of Briquetting and Research (ECBR) to the State Electricity Commission of Victoria (SECV) from 1920 to 1940. Doctor Herman was the author of numerous books and articles on briquetting and related subjects including brown coal. Upon his retirement Doctor Herman acted as consultant to the SEC on briquetting and brown coal until c.1952.<br/><br/>For related papers and files see VPRS 8309/P1 and VPRS 9675/P1
VPRS 834 Assignment of Rights of Selection, Section 7 Amending Land Act 1865
No full textUnder Section 7 of the Amending Land Act 1865, persons who had already taken leases under the Land Act 1862 under Sections 23 and 24 (agricultural lands) and Sections 33 and 34 (lands occupied under Residence and Cultivation Licences), where the transactions were incomplete or the term of the lease had not expired were allowed, under the Amending Land Act, an extension of time of twelve months to apply to the Board of Land and Works for the exercise of their right of selection or purchase. Where the original selector had assigned the right of purchase to another person, the current holder needed to provide proof to the Board of Land and Works of that assignment. If accepted by the Board, then a new lease or right to purchase under Section 7 would be issued. In a number of cases, this allowed the consolidation of land under one title which had been acquired by purchase, foreclosure or inheritance after the Land Act 1862.<br/><br/>The packages in this series consist of certificates of assignment, previous indentures (or leases), formal applications under Section 7 and Board of Land and Works certificates acknowledging the receipt of the documentation. Attached is a draft of the new lease to be issued giving details of the location and extent of the land and a full surveyor's description of it.<br/>
VPRS 13191 Register of Applications, Camperdown, Section 47 Land Act 1869 (Camperdown District Survey Office)
No full textVPRS 13191/P1 Register of Applications, Camperdown, Section 47 Land Act 1869 (Camperdown District Survey Office) was created by the District Survey Office at Camperdown. It is duplicated by Register of Applications, Camperdown, Section 47 Land Act 1869 (Occupation Branch) (VPRS 13190/P1) which is the register created by the 'Camperdown District Office' at the Occupation Branch.<br/><br/>VPRS 13191/P1 was previously registered as Unit 77 of VPRS 451/P Applications Registers Land Act 1869.<br/><br/>The introduction of the Land Act 1869 saw all Crown land, not previously occupied in Victoria opened up for selection. Provisions were made in section 42 of the Land Act 1865 for selection before survey. Prior to this time surveys were conducted on all Crown land before it was made available. The provision of free selection before survey was carried to the 1869 Act. The aim of the legislation was to encourage settlement on lands that would be most advantageous to the colony. The Act also provided for the leasing and licensing of land for other than agricultural and pastoral purposes.<br/><br/>Section 47 of the Land Act 1869 allowed, as did Section 53 of the Land Act 1862, for a license to be granted for the use of Crown lands not under lease or license under Part II of the 1869 Act. Uses were for the extraction of raw materials such as timber and stone, the processing of rural products in such facilities as brick kilns, to occupy fishermen's' residences, to erect pumps and collect ballast and for any other purpose for which land might be leased under Section 45 of the Act. Clause 7 allowed the depasturing of animals on land not forming part of any run or common.<br/><br/>From the start of 1873, the occupation of any Crown land for pastoral purposes was not to be authorized under the usual pastoral license, but by the use of this 7th clause of Section 47. This change indicated a preference for not giving a prolonged tenure for this purpose and for not selling the country involved as new runs. The use of this clause was advocated, as it conceded no privileges with respect to length of tenure or occupation.<br/><br/>The additional advantages provided to selectors as a result of the Land Act 1869 resulted in an exceptional number of applications to select Crown land. By 1873 the Department of Crown Lands and Survey (VA 538) was experiencing many problems in managing applications. Public complaints were at an all time high. The complaints ranged from extraordinarily long delays in application processing, applications being approved for more than one person on the same allotment and long delays in replying to correspondence.<br/><br/>When an application to select Crown land was received by the Department it would be registered in a register of applications. Prior to 1874 and the establishment of the Occupation Branch all applications made under sections of the Land Act 1869 were recorded in the same series of registers irrespective of location. The contents of registers of applications were arranged alphabetically and application numbers were allocated consecutively in blocks for each letter of the alphabet.<br/><br/>Separate registers of applications were usually created for each section of the Land Act under which individuals could apply to select land. For example, all applications received under section 47 of the Land Act 1869 were recorded in the same register. Sections of an Act that were less common were often recorded in the one register.<br/><br/>In an attempt to try and rationalise the way the Department managed Crown land, the Occupation Branch was established in 1874 under the influence of H Byron Moore, Assistant Surveyor General. The Occupation Branch was to deal with all matters relating to the occupation of Crown land.<br/><br/>The State was divided into fifteen Land Districts, these being Ararat, Ballarat, Beechworth, Benalla, Castlemaine and Dunolly, Echuca, Geelong Warrnambool and Camperdown, Hamilton, Horsham, Melbourne, Sale and Bairnsdale, Sandhurst (Bendigo), Seymour and St Arnaud. Each District was represented at the Occupation Branch in Melbourne by a 'District Land Office'.<br/><br/>Each District Land Office consisted of a double table or desk at which both a clerk and draughtsman sat. Everything in the way of files, maps and plans were at convenient reach. The same officers dealt with the sale of Crown land from its 'inception to its disposition'. The District Offices' staff consisted essentially of a clerical officer and a draughtsman who dealt solely with that Land District. It was their business to know the District and to deal with all land business related to it. By 1877 each District Land Office, consisted of a District Officer, a rental clerk, a draughtsman and several general clerks.<br/><br/>After the establishment of the Occupation Branch in 1874 and the division of the State into Land Districts, applications were registered by District. Each 'District Land Office' created and maintained their own series of registers of applications. Any new applications received by the Department after 1874 were registered in separate District registers with applications numbers that were allocated from the number one onwards. The same application number could be allocated for selections in different Districts. For example the application number 1021/49 could exist in both the Ballarat and Bendigo Land Districts, it is the District name plus the accompanying file number that is the unique identifier.<br/><br/>Applicants completed an application form at District Survey Offices. Most Land Districts had a District Survey Office. The District Surveyor would enter the applicants' details in a register of applications kept at the District Survey Office. The register of applications allocated a number to each applicant. The application number was written on the application to select and subsequently became their file number if their application was approved.<br/><br/>The District Surveyor would enter into the register of applications the application number, the date the application was received, the applicants' name, occupation and parish, the allotment number and size (acres, roods and perches) applied for. The application was then forwarded to the appropriate District Land Office at the Occupation Branch in Melbourne. It was then entered in a duplicate register of applications there against the same application number. The District Surveyor also forwarded a tracing of the allotment applied for.<br/>The position of the allotment applied for was immediately charted on a working plan in pencil. The tracing was then sent to the Department of Mines and Water Supply (VA 2720) for a report on any mining objections. If there were no mining objections the application would be heard before a Local Land Board. Local Land Boards were made up of representatives from the local community and the Department of Crown Lands and Survey (VA 538). The Boards would hear from all applicants for an allotment and would decide who was to be granted the licence or lease. The schedule documenting the decisions of the Local Land Board was forwarded to the appropriate District Land Office at the Occupation Branch and the decision was entered into the register of applications.<br/><br/>The Board of Land and Works (VA 744), the statutory authority for the management of Crown land would give final approval for land selection, acting on the recommendation of the Local Land Board. The decision of the Board of Lands and Works (VA 744) was then recorded in the register of applications. The registers also record the date of the licence issue and any subsequent action in relation to that file. The selectors granted each allotment would then be recorded on the working plan by the District Land Office draughtsman at the Occupation Branch. The tracing of the allotment was then sent to the Crown Land Bailiff responsible for that Land District.<br/><br/>The new registers of applications were arranged by Land District and by section of Land Act applications were received under. For example, all applications received under section 47 of the Land Act 1869 for the Ballarat Land District were recorded in the same series of registers. Sections of an Act that were less common were often recorded in the one District register.<br/><br/><br/>
VPRS 5161 Register of Accounts
No full textThis series documents the Legislative Councils receipt and payment of accounts for the provision of various goods and services. It provides details of the claimant, particulars of the claim, the amount and when the account was paid.<br/><br/>The P1 Consignment of this series was previously incorrectly serialised as VPRS 5162/P1 Accounts and Orders Registers
VPRS 11415 Register of Inward Correspondence
No full text<br /> This series was used to register and classify inward correspondence. Correspondence was registered using an annual single number and classified using a set of terms that reflected the functions of the Tribunal. It is not known how or if correspondence was registered after 1977. See below for details about the Tribunals recordkeeping system and key record series