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VPRS 12256 Register of Contractors Securities
No full text<br/>Government Securities are defined in section 2 of the Government Securities (Redemption) Act 1915 as Victorian Government Consolidated Inscribed Stock or Victorian Government Stock or Victorian Government Debentures or any other securities heretofore or hereafter created or issued pursuant to law in respect of the public debt of the State of Victoria.<br/><br/>This series consists of a register of securities given to contractors, either in lieu of payment or through purchase. The series which was maintained at the Receivers and Paymasters Office provides the following details:<br/><br/>Registration no.<br/>Date received (at Receivers and Paymasters Office)<br/>Name of Contractor<br/>Description of Security<br/>Amount<br/>Date of Delivery (to contractor
VPRS 12694 Register of Debentures Lodged or Purchased in Equity Suits
No full textThe Master in Equity was responsible for the administration of the Supreme Court in Equity as well as holding various other positions. In 1883 under the Judicature Act the position of Prothonotary of the Supreme Court (VA 433) was established to relieve the Master in Equity of the administration of matters not related to Equity. The Prothonotary later assumed responsibility for the Equity functions of the Master in Equity.<br/><br/>This series consists of a Register detailing the debentures lodged with the Master during Equity suits or purchased by the Master with money held in trust by the Court during the determination of a suit. Details given include the name of the suit, the date of purchase and by whom, a description of the debentures and their number(s), the amount of each debenture, the amount of interest and when payable and references to the cash book and receipt book. In a remarks column the details of what was the final disposition of the debentures was noted.<br/><br/>VPRS 12694/P1 was formerly registered as Unit 2 of VPRS 1597 Debentures Records. It was reserialised in 2001 as part of the ARAD Project
VPRS 14901 Working and Management Plans
No full textSection 17 of the Forest Act 1918 (No. 2976) required the Commission to frame working plans with respect to the control, maintenance, improvement, and removal of forest produce in and from each State Forest. On the approval of such working plans by the Governor in Council, the Commission was to put them into operation. The commission could revise any working plan which had been in operation for at least four years and, with approval, cause the revised working plan to be put into operation. Before submitting the revised working plan for approval, the Commission was required to certify that the revision was necessary or expedient in the public interest.<br/><br/>A working plan could specify the maximum area from which forest produce may be taken annually; the maximum quantity of forest produce that may be disposed of annually; the silvicultural operations necessary to ensure the regeneration of the best species of forest on areas which have been cut over; and other such matters as the Commission thinks fit
VPRS 13697 General Correspondence Files, Alpha-Numeric System
No full textThis series comprises correspondence files maintained by the Council. The files contain inward and copies of outward correspondence relating to all functions undertaken by the Council
VPRS 15247 Sewerage Connection Plans
No full textThis record series comprises as constructed sewer connection plans. Each plan is numbered and includes information such as the following:<br/><br/>owner<br/>address<br/>agent<br/>scale<br/>drainer/plumber
VPRS 11821 Court of Petty Sessions, Adoption Case Files
No full textThe adoption of children was first regulated by legislation with the commencement of the Adoption of Children Act 1928. This Act established adoption as a legal transfer of custody and of parental responsibility, and gave responsibility for making adoption orders to the courts. Prior to this time, adoptions were informal arrangements often made by private infants' homes.<br/><br/>Under the 1928 Act an adoption application could be heard by the Supreme Court, County Court or Court of Petty Sessions. The choice of court depended upon the circumstances of the case and the wishes of the parties:<br/><br/>* The Supreme Court could grant an adoption order in any circumstance<br/><br/>* The County Court could grant an adoption order in any circumstance if the applicant(s) (ie the prospective adoptive parent(s)) chose to use this avenue<br/><br/>* The Court of Petty Sessions closest to where either the applicant(s) or the child resided could grant an adoption order if several parties gave their written consent to the adoption, namely:<br/><br/>- The child's natural parent(s) or guardian(s)<br/>- The person having custody of the child<br/>- Any person liable to contribute to the support of the child<br/>- Where the applicant was married, the applicant's spouse.<br/><br/>If the consent of any of these persons could not be obtained in writing, a higher court had to be used.<br/><br/>This system remained in place until the passing of the Adoption of Children Act 1958 which removed the jurisdiction of the Court of Petty Sessions to grant adoption orders. Since that time the County and Supreme Courts have had the power to grant adoption orders, although in practice most have been granted by the County Court.<br/><br/>This series consists of applications for adoptions heard at the Court of Petty Session
VPRS 1882 County Court Register Of Jurors
No full text<br/>This series contains the yearly lists of jurors prepared by the Sheriff. This list was then able to be utilised in cases before the County Court heard by a jury as well as a judge. Lists record the name, residence and occupation of each person.<br/><br/>Subject to further research
VPRS 3738 Country Roads Board Ledger
No full textThis series comprises records that belonged to a municipal accounting system. An explanation of the types of funds managed by municipalities and the types of records found within accounting systems follows.<br /> <br /> Municipal Accounting Funds<br /> Municipal accounting has been subject to the provisions of the Local Government Act 1874 and subsequent local government legislation and to the Municipal Accounting Regulations. Under these provisions the income and expenditure of Victorian municipal councils is segregated into Municipal Funds, Loan Funds and a Country Roads Board Fund.<br /> <br /> The Municipal Funds are further broken down into the following three types of funds:<br /> General Fund<br /> Undertakings such as abattoirs, electricity supply etc<br /> Private Street Construction, Separate Rate and Special Improvement Charges.<br /> <br /> Municipalities are required to credit ordinary revenue to the Municipal Funds. Ordinary revenue is comprised of rates, tolls and rent of tolls, grants and all other moneys not being the proceeds of a loan. The General Fund is the principal fund of the council and its accounts show the main items of municipal income and expenditure.<br /> <br /> The Municipal Accounting Regulations require separate accounting records to be kept for the three types of Municipal Funds.<br /> <br /> Accounting Records<br /> Accounting systems comprise a structured collection of records which together document financial transactions. At the most basic level the flow of information between the integral components, or records, within the system is as follows:<br /> Source Documents<br /> Cash Books and Journals<br /> Subsidiary Ledgers<br /> General Ledger<br /> Finance Statements.<br /> <br /> The flow of information, however, is not always this straightforward.<br /> <br /> Source Documents<br /> Examples include receipt books, cheque butts, vouchers etc. Information is extracted from these documents and entered chronologically, in full or summary form, into cash books or journals. This process is called journalising.<br /> <br /> Cash Books<br /> A cash book is a combination of a book of original entry (ie. a journal) and the ledger account for cash (often including the bank account). As a book of original entry it is used to record receipt and payment transactions in chronological order. Following a standard format, cash (and cheque) receipts are entered on the left hand side of the book, and cash (and cheque payments) are recorded on the right hand side. These amounts are then posted to the relevant ledger accounts which are identified either by ledger folio numbers or account numbers. As the cash book is also a replacement of the ledger account for cash, it is balanced at regular intervals.<br /> <br /> Journals (Specific and General)<br /> The prime function of a journal is to facilitate the posting of credit and debit transactions into the appropriate ledger accounts. Like the cash book the journal is a book of original entry which records transactions in chronological order. Specific journals are often maintained to summarise information about similar types of transactions, including cash transactions, eg. cash receipts journal, wages and stores journal. General journals, on the other hand, provide a convenient record of other transactions, including adjustments to ledger accounts (to correct errors for example) and the sale or purchase of assets.<br /> <br /> Journals may also be used to record the posting of amounts from one account to another (particularly common at the end of a financial year). The relevant accounts are identified either by the ledger folio number or an account number.<br /> <br /> Ledgers (Subsidiary and General)<br /> Ledgers comprise a record of changes (debit and credit transactions) concerning one or more accounts. The make up (classification) of accounts is arbitrary and usually depends on the functions of the agency and the regulations governing its financial reporting requirements. Transactions are posted to the ledger accounts from the cash books and journals. The source of the posting is usually indicated by a combination of folio numbers and an abbreviation of the source record eg. C or CB= Cash Book, J = Journal, PC = Petty Cash Book etc.<br /> <br /> Subsidiary ledgers are often maintained to facilitate a division of responsibilities within a large account, or to provide a separate record of a particular account.<br /> <br /> A general ledger, however, comprises all accounts necessary for the compilation of the finance statements required by the agency. If subsidiary ledgers are used it is common for a general ledger to include a single account which represents the totals of the transactions of the accounts in each of the subsidiary ledgers. This device is called a control account.<br /> <br /> Finance Statements<br /> Examples include Statements of Operations, Balance Sheets, Profit and Loss Statements.<br /> <br /> Finance statements provide the final summary of the agency's financial situation at a particular point in time. They are usually compiled once a year and published with an annual report, although they may be compiled at more regular intervals. The types of statements and their format are generally determined by legislative requirements, and these in turn determine the nature of the accounts required to be maintained
VPRS 13200 Register of Applications, Dunolly, Section 47 Land Act 1869 (Occupation Branch)
No full textVPRS 13200 /P1 Register of Applications, Dunolly, Section 47 Land Act 1869 (Occupation Branch) was created by the 'Dunolly District Office' at the Occupation Branch of the Department of Crown Lands and Survey (VA 538). It is duplicated by Register of Applications, Dunolly, Section 47 Land Act 1869 (Dunolly Division of the Castlemaine District Survey Office) (VPRS 13198/P1) which is the register created by the District Survey Office in Dunolly.<br/><br/>VPRS 13200/P1 was previously registered as Unit 21 of VPRS 451/P Applications Registers Land Act 1869.<br/><br/>The introduction of the Land Act 1869 saw all Crown land, not previously occupied in Victoria opened up for selection. Provisions were made in section 42 of the Land Act 1865 for selection before survey. Prior to this time surveys were conducted on all Crown land before it was made available. The provision of free selection before survey was carried to the 1869 Act. The aim of the legislation was to encourage settlement on lands that would be most advantageous to the colony. The Act also provided for the leasing and licensing of land for other than agricultural and pastoral purposes.<br/><br/>Section 47 of the Land Act 1869 allowed, as did Section 53 of the Land Act 1862, for a license to be granted for the use of Crown lands not under lease or license under Part II of the 1869 Act. Uses were for the extraction of raw materials such as timber and stone, the processing of rural products in such facilities as brick kilns, to occupy fishermen's' residences, to erect pumps and collect ballast and for any other purpose for which land might be leased under Section 45 of the Act. Clause 7 allowed the depasturing of animals on land not forming part of any run or common.<br/><br/>From the start of 1873, the occupation of any Crown land for pastoral purposes was not to be authorized under the usual pastoral license, but by the use of this 7th clause of Section 47. This change indicated a preference for not giving a prolonged tenure for this purpose and for not selling the country involved as new runs. The use of this clause was advocated as it conceded no privileges with respect to length of tenure or occupation.<br/><br/>The additional advantages provided to selectors as a result of the Land Act 1869 resulted in an exceptional number of applications to select Crown land. By 1873 the Department of Crown Lands and Survey (VA 538) was experiencing many problems in managing applications. Public complaints were at an all time high. The complaints ranged from extraordinarily long delays in application processing, applications being approved for more than one person on the same allotment and long delays in replying to correspondence.<br/><br/>When an application to select Crown land was received by the Department it would be registered in a register of applications. Prior to 1874 and the establishment of the Occupation Branch all applications made under sections of the Land Act 1869 were recorded in the same series of registers irrespective of location. The contents of registers of applications were arranged alphabetically and application numbers were allocated consecutively in blocks for each letter of the alphabet.<br/><br/>Separate registers of applications were usually created for each section of the Land Act under which individuals could apply to select land. For example, all applications received under section 47 of the Land Act 1869 were recorded in the same register. Sections of an Act that were less common were often recorded in the one register.<br/><br/>In an attempt to try and rationalise the way the Department managed Crown land, the Occupation Branch was established in 1874 under the influence of H Byron Moore, Assistant Surveyor General. The Occupation Branch was to deal with all matters relating to the occupation of Crown land.<br/><br/>The State was divided into fifteen Land Districts, these being Ararat, Ballarat, Beechworth, Benalla, Castlemaine and Dunolly, Echuca, Geelong Warrnambool and Camperdown, Hamilton, Horsham, Melbourne, Sale and Bairnsdale, Sandhurst (Bendigo), Seymour and St Arnaud. Each District was represented at the Occupation Branch in Melbourne by a 'District Land Office'.<br/><br/>Each District Land Office consisted of a double table or desk at which both a clerk and draughtsman sat. Everything in the way of files, maps and plans were at convenient reach. The same officers dealt with the sale of Crown land from its 'inception to its disposition'. The District Offices' staff consisted essentially of a clerical officer and a draughtsman who dealt solely with that Land District. It was their business to know the District and to deal with all land business related to it. By 1877 each District Land Office, consisted of a District Officer, a rental clerk, a draughtsman and several general clerks.<br/><br/>After the establishment of the Occupation Branch in 1874 and the division of the State into Land Districts, applications were registered by District. Each 'District Land Office' created and maintained their own series of registers of applications. Any new applications received by the Department after 1874 were registered in separate District registers with applications numbers that were allocated from the number one onwards. The same application number could be allocated for selections in different Districts. For example the application number 1021/49 could exist in both the Ballarat and Bendigo Land Districts, it is the District name plus the accompanying file number that is the unique identifier.<br/><br/>Applicants completed an application form at District Survey Offices. Most Land Districts had a District Survey Office. The District Surveyor would enter the applicants' details in a register of applications kept at the District Survey Office. The register of applications allocated a number to each applicant. The application number was written on the application to select and subsequently became their file number if their application was approved.<br/><br/>The District Surveyor would enter into the register of applications the application number, the date the application was received, the applicants' name, occupation and parish, the allotment number and size (acres, roods and perches) applied for. The application was then forwarded to the appropriate District Land Office at the Occupation Branch in Melbourne. It was then entered in a duplicate register of applications there against the same application number. The District Surveyor also forwarded a tracing of the allotment applied for.<br/>The position of the allotment applied for was immediately charted on a working plan in pencil. The tracing was then sent to the Department of Mines and Water Supply (VA 2720) for a report on any mining objections. If there were no mining objections the application would be heard before a Local Land Board. Local Land Boards were made up of representatives from the local community and the Department of Crown Lands and Survey (VA 538). The Boards would hear from all applicants for an allotment and would decide who was to be granted the licence or lease. The schedule documenting the decisions of the Local Land Board was forwarded to the appropriate District Land Office at the Occupation Branch and the decision was entered into the register of applications.<br/><br/>The Board of Land and Works (VA 744), the statutory authority for the management of Crown land would give final approval for land selection, acting on the recommendation of the Local Land Board. The decision of the Board of Lands and Works (VA 744) was then recorded in the register of applications. The registers also record the date of the licence issue and any subsequent action in relation to that file. The selectors granted each allotment would then be recorded on the working plan by the District Land Office draughtsman at the Occupation Branch. The tracing of the allotment was then sent to the Crown Land Bailiff responsible for that Land District.<br/><br/>The new registers of applications were arranged by Land District and by section of Land Act applications were received under. For example, all applications received under section 47 of the Land Act 1869 for the Ballarat Land District were recorded in the same series of registers. Sections of an Act that were less common were often recorded in the one District register