edShare@GCU

edShare@GCU (Glasgow Caledonian University)

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Creating new versions of an item in edShare 
 
Last updated Tuesday, 20 February 2018 Page 1 
 
 
What is the difference between versioning and using a record as a template? 
When a system or procedure changes, you need to update your resources to reflect this. The best 
way to do this is to create a new version of your resource using edShare. Versioning is a useful tool 
as it always points the user to the newest version of the resource. It also allows you to create an 
audit trail of previous versions which can be useful for items like annual reports. 
The new version will automatically display in the results of any edShare searches and the old one will 
be hidden and won’t display in the search results. 
 
How to do it: 
First log in to edShare, you won’t be able to edit the resource if you are not logged in. Go to the 
resource you want to version. You can do this from your own content manager page or by searching 
from the home page. 
 
Click View Item. 
  
Creating new versions of an item in edShare 
 
Last updated Tuesday, 20 February 2018 Page 2 
 
On the next screen, click the Actions tab, then the blue New Version button. 
 
edShare will now display the new version for you to edit. 
 
Creating new versions of an item in edShare 
 
Last updated Tuesday, 20 February 2018 Page 3 
 
Move to the foot of the screen and click Edit item in the Toolbox section. 
 
Now Delete the old item, edit the record to show that this is a new version, and upload the new 
version as usual. Click the blue Deposit button. 
 
Creating new versions of an item in edShare 
 
Last updated Tuesday, 20 February 2018 Page 4 
 
edShare will link the two records, but will hide the old version from search results. Remember to 
update any links on your web pages or handouts. 
 
The old version showing a link to the newer version. 
 
The new version showing the message saying so. 


Creating New Versions of an Item in edShare.

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